Senior Program Coordinator

Job ID: req2988
Employee Type: exempt full-time
Division: Vaccine, Immunity and Cancer
Facility: Frederick: ATRF
Location: 8560 Progress Dr, Frederick, MD 21701 USA

The Frederick National Laboratory is a Federally Funded Research and Development Center (FFRDC) sponsored by the National Cancer Institute (NCI) and operated by Leidos Biomedical Research, Inc. The lab addresses some of the most urgent and intractable problems in the biomedical sciences in cancer and AIDS, drug development and first-in-human clinical trials, applications of nanotechnology in medicine, and rapid response to emerging threats of infectious diseases.

Accountability, Compassion, Collaboration, Dedication, Integrity and Versatility; it's the FNL way.

PROGRAM DESCRIPTION

The Vaccine, Immunity, and Cancer Directorate (VICD) of the Frederick National Laboratory is seeking a Senior Program Coordinator to support program and operation. The primary mission of the VICD is to provide scientific leadership and laboratory infrastructure to study immune responses to SARS-CoV-2, Human Papillomavirus (HPV) vaccines and other cancer preventive strategies in the context of clinical and pre-clinical studies.
This position is located at the Advanced Technology and Research Facility (ATRF) in Frederick, Md.

KEY ROLES/RESPONSIBILITIES

The Vaccine, Immunity and Cancer Directorate is recruiting for a Senior Program Coordinator to support project management and programmatic operations for the directorate.

• Manage office environment ensuring physical office is well kept and organized, ensuring adequate office supplies, meeting needs of staff for work performance.
• Maintain laboratory equipment list ensuring all equipment has service coverage, coordinate equipment repairs and preventive maintenance schedules with vendors and laboratory units, follow up as necessary.
• Work closely with laboratory units to maintain equipment inventory and update database, perform inventory audit as required to ensure equipment inventory is accurate and complete.
• Provide support for personnel requisitions and job posting, ensuring accurate descriptions and formatting, maintain links to postings.
• Schedule meetings, meeting minutes, meeting materials, presentation materials, memos.
• Procurement of laboratory and office supplies on a daily basis, ensuring all orders are placed on the same day of request.
• Reconciliation of credit card purchases, monthly payments, submission of reimbursements for staff.
• Travel arrangements, prepare and submit travel packages, send out reminders to managers.
• Setup and coordinate onboard activities for all new staff, liaise between HR/IT/and laboratory units, setup computer and equipment, office supplies, file access, software needs, etc.
• Maintain physical staff binders for program office and electronic files for all staff for training and mandatory records, archive records for terminated staff.
• Data entry for biological material inventory on annual basis, work with laboratory managers for accurate inventory and reporting.
• Assist with progress reports, task order reports, deliverables, 508 compliance.
• Assist with record retention and maintenance of files on the server.
• Write, modify, edit, and update operational standard procedures as needed.
• Perform other related duties as assigned by Director, Administrative.

BASIC QUALIFICATIONS

To be considered for this position, you must minimally meet the knowledge, skills, and abilities listed below:

• Possession of Bachelor's degree in Biology, Public Health or a related field from an accredited college/university according to the Council for Higher Education Accreditation (CHEA) or four (4) years relevant experience in lieu of degree. Foreign degrees must be evaluated for U.S. equivalency
• A minimum of two (2) years of administrative or project management experience is required
• Proficient with Windows and MS Office including Word, Excel, PPT
• Knowledge of the use of proper English/grammar/spelling/punctuation
• Ability to effectively maintain files and active records
• In addition to a commitment to excellence in operations, the position requires leadership skills and commitment to the mission
• Ability to obtain and maintain a security clearance

PREFERRED QUALIFICATIONS

Candidates with these desired skills will be given preferential consideration:

• Candidates with these desired skills will be given preferential consideration:
• Familiarity with immunology, immune assays, diagnostics, vaccines and clinical research
• Project management experience in biomedical sciences
• Microsoft Project experience including the ability to create work breakdown structure and program schedules with deliverables
• Strong organizational and communications skills
• Ability to work in a fast-paced team and multi-task to achieve milestones within deadlines

EXPECTED COMPETENCIES

• Excellent communication skills (written and oral)
• Ability to work effectively in a matrix and team-oriented environment
• Ability to develop project master plan and schedules
• Ability to identify and solve complex problems
• Strong organizational and multitasking skills

JOB HAZARDS

• This position is subject to working with or have potential for exposure to infectious material, requiring medical clearance and immunizations
• Work may involve the use of potentially hazardous chemical or biological materials or may be located in areas where such materials are used

Equal Opportunity Employer (EOE) | Minority/Female/Disabled/Veteran (M/F/D/V) | Drug Free Workplace (DFW)

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