About FTI Consulting

FTI Consulting, Inc. is a global business advisory firm dedicated to helping organizations manage change, mitigate risk and resolve disputes: financial, legal, operational, political & regulatory, reputational and transactional. With more than 4,600 employees located in 28 countries, FTI Consulting professionals work closely with clients to anticipate, illuminate and overcome complex business challenges and make the most of opportunities. The Company generated $1.81 billion in revenues during fiscal year 2017. For more information, visit www.fticonsulting.com and connect with us on Twitter (@FTIConsulting), Facebook and LinkedIn.

FTI Consulting continually strives to offer employees and eligible dependents, including domestic partners and eligible domestic partner children, a competitive and comprehensive benefits package. Please click here for more information.

FTI Consulting does not accept unsolicited resumes from external firms or agencies. FTI Consulting will not be responsible for placement fees associated with unsolicited resumes.

FTI Consulting is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, citizenship status, protected veteran status, religion, physical or mental disability, marital status, sex, sexual orientation, gender identity or expression, age, or any other basis protected by law, ordinance, or regulation.

About Economic Consulting:

FTI Consulting provides law firms, corporations and government agencies with sophisticated and comprehensible analyses of complex economic issues to assist them in understanding the issues and opportunities they face. Our Economic Consulting practice is involved in a wide range of engagements related to economics, finance and accounting. We provide critical insight and expert testimony in legal and regulatory proceedings, strategic decision making and public policy debates. We also have deep expertise in antitrust issues, mergers and acquisitions, securities litigation and risk management, valuation and international arbitration. We have extensive industry experience in energy, electric power, pharmaceuticals, healthcare, telecommunications, media and entertainment, transportation, financial services, transfer pricing, and intellectual property.

About the Opportunity:

The Project Assistant will work closely with engagement leaders and managers throughout the project lifecycle with primary objectives to:

1. Reduce Days Sales Outstanding (DSO)
2. Insure timely, accurate and professional invoices are sent to clients
3. Reduce the amount of time billable professionals spend on project management administrative tasks

Matter Setup

• Insure:
• Retention agreement terms are captured accurately in CRM and Financial systems (e.g., rates, time & materials vs fixed fee, admin fee)
• Necessary approvals are documented and archived (e.g., exception rate approvals)
• Necessary information for billing is documented (e.g., client contact info, e-billing system and/or client requirements like inclusion of expense receipts)
• Information necessary for revenue recognition is archived
• Communication to engagement team re narrative formatting, unique client requirements (e.g., pre-approval for expenses exceeding threshold; pre-approval for use of contractors, use of client travel agent); set up required task codes
• Clarity of responsibility for payment to FTI and allocation if multiple payors
• Assist with new matter entry for conflict checking and matter opening/revenue attribution as requested

Prepare and Send Invoice to Client

• Invoice retainer consistent with retention agreement
• Insure accuracy of data in proforma/draft invoice, e.g.:
• Invoiced rates are consistent with retention agreement
• Exception rates requested by engagement leadership are accurately reflected
• Contractor/vendor invoices are valued correctly and posted accurately
• Tax calculation is accurate where applicable
• Insure compliance with clients' e-billing systems and Master Service Agreement or other client-driven terms and conditions; troubleshoot e-billing system to insure invoice acceptance
• Insure necessary client notice has been provided when rate increases are effected
• Edit narratives for spelling, grammar, consistency with narrative guidelines
• Employ appropriate formatting and insure professional presentation
• Send draft invoice in format requested by engagement leader
• Process write downs/ups as required, with proper approval
• Input invoice edits
• Finalize/send invoice to client, including e-billing system as applicable, with engagement leader approval
• Monitor bouncebacks and troubleshoot
• Archive all directions/approvals required for control/audit purposes in engagement folder on server

Ongoing Project Management

• Insure receipt of retainers billed
• Track project scope and budget and apprise engagement leaders of status
• Review aging WIP and A/R; prompt billing and collection; follow up as requested with counsel/clients directly for timely collection
• Insure necessary information is documented on contractor invoices prior to submission to Finance
• Prompt engagement leader to determine whether annual rate increases will be applied to matters; insure communication to client as necessary
• Review application of payments to matters for accuracy
• Provide input to engagement leader regarding risk assessment and proposed adjustments - e.g., reserving WIP or A/R over budget; collection risk; recommending allocation of billing adjustments by region/segment
• Apply retainer to last invoice, refund any credit balances, and close matter

Additional Duties:

• Additional duties as required

Skills Required:

• Excellent communication skills, including verbal and written
• Attention to detail
• Good working knowledge of PC and network environment, word processing, database and spreadsheet software (MS Office preferred)
• Basic budget management skills
• Good interpersonal skills, including being a team player with capacity to work with diverse team members
• Organizational skills, including ability to prioritize
• Flexibility - ability to work under tight deadlines; ability to handle multiple tasks through prioritization and time management skills
• Proficiency with Salesforce, Elite, and Carpe Diem is a plus

Education/ Experience Requirements:

• Associate college degree or commensurate work experience

Position Classification: Non-exempt