Project Coordinator- Remote
September 13, 2022
Overview
The Role of the Project Coordinator is to supports Project Managers, Sales, Operations and Administration as required including but not limited to various Pre-Sales, Planning, Implementation, and Closing Activities within our Datacenter Business Unit.
Responsibilities
• To support the project's day to day administrative activities, and entirety of project life cycle
• Provide oversight and governance for all phases of the project's life cycle
• Coordinate with internal and, when needed external teams to create a Customer for Life
• Pre-Sales Phase Activities:
o Create new customer and engagement records in project system software and all associated network directories.
o Ensure necessary documentation is in appropriate project file directories
o Participate in Sales Hand Off from Sales to Delivery Planning Phase Activities- if needed.
o Maintaining project engagements' estimated value and margin in project system
o Moving lost opportunities to NA status
• Administrative Planning Phase:
o Validate alignment of Purchase Orders, Contract, Proposal, and Profit & Loss
o Ensure pre-sales costs captured and tracked in job costs
o Ensure system records are accurate: invoicing type, payment terms, customer, contract info, project team
o Create additional engagements for warranty and maintenance agreements
o Control/change project status in project system
o Participate in Kick Off meetings with project team, when needed
o Have a basic understanding of contract review and terms
o Generate purchase requests for materials, subs, rentals, etc., when needed
o Assist with Accounts Receivable collections
• Delivery Phase Activities:
o Activate engagements as soon as Purchase Order is received with the project system tool
o Prepare and submit invoices request's daily
o Maintain and Monitor system integrity, project metrics for invoicing, and In Process Quality Control (IPQC) compliancy as well as other project data exercises
o Review and update system project engagement start and end dates weekly
o Create and process change orders in project system
o Control/change project status in project system
o Build and review AIA and Schedule Of Values with the Project Mangers, when needed
o Review job cost reports with Project Managers in Power BI to ensure the job can successfully close
o Monitor Pending Closed Project widget for engagements failing system validations
o Draft and submit Return Merchandise Authoraztion Closing Phase Activities, if applicable
Qualifications
AA or higher degree in related field preferred
Experience/Knowledge of Data Centers environments is strongly preferred
Ability to coordinate with other engineering disciplines within the company
Must be knowledgeable with MS Word, MS Excel, and an email application such as MS Office Outlook
2 years of Experience as a project coordinator is preferred
Vision Technologies is an equal opportunity employer: disability/veteran
The Role of the Project Coordinator is to supports Project Managers, Sales, Operations and Administration as required including but not limited to various Pre-Sales, Planning, Implementation, and Closing Activities within our Datacenter Business Unit.
Responsibilities
• To support the project's day to day administrative activities, and entirety of project life cycle
• Provide oversight and governance for all phases of the project's life cycle
• Coordinate with internal and, when needed external teams to create a Customer for Life
• Pre-Sales Phase Activities:
o Create new customer and engagement records in project system software and all associated network directories.
o Ensure necessary documentation is in appropriate project file directories
o Participate in Sales Hand Off from Sales to Delivery Planning Phase Activities- if needed.
o Maintaining project engagements' estimated value and margin in project system
o Moving lost opportunities to NA status
• Administrative Planning Phase:
o Validate alignment of Purchase Orders, Contract, Proposal, and Profit & Loss
o Ensure pre-sales costs captured and tracked in job costs
o Ensure system records are accurate: invoicing type, payment terms, customer, contract info, project team
o Create additional engagements for warranty and maintenance agreements
o Control/change project status in project system
o Participate in Kick Off meetings with project team, when needed
o Have a basic understanding of contract review and terms
o Generate purchase requests for materials, subs, rentals, etc., when needed
o Assist with Accounts Receivable collections
• Delivery Phase Activities:
o Activate engagements as soon as Purchase Order is received with the project system tool
o Prepare and submit invoices request's daily
o Maintain and Monitor system integrity, project metrics for invoicing, and In Process Quality Control (IPQC) compliancy as well as other project data exercises
o Review and update system project engagement start and end dates weekly
o Create and process change orders in project system
o Control/change project status in project system
o Build and review AIA and Schedule Of Values with the Project Mangers, when needed
o Review job cost reports with Project Managers in Power BI to ensure the job can successfully close
o Monitor Pending Closed Project widget for engagements failing system validations
o Draft and submit Return Merchandise Authoraztion Closing Phase Activities, if applicable
Qualifications
AA or higher degree in related field preferred
Experience/Knowledge of Data Centers environments is strongly preferred
Ability to coordinate with other engineering disciplines within the company
Must be knowledgeable with MS Word, MS Excel, and an email application such as MS Office Outlook
2 years of Experience as a project coordinator is preferred
Vision Technologies is an equal opportunity employer: disability/veteran